Any conferencing platform may be chosen by chairs for a virtual interim meeting. The IETF provides support for both Meetecho and Webex with instructions provided below. If another platform (such as Jitsi, Google Meet, or Zoom) is chosen, please skip to the “Adding the meeting to the IETF Datatracker” section of this document.
If you have completed the the steps for using Meetecho, you may skip to the "Communicating about the meeting" section below.
Schedule a Meeting
button.[WG ACRONYM] working group interim
.Show advanced options > Agenda
public meeting
selected by using: Show advanced options > Scheduling options > Public meeting > Listed on public calendar
automatic recording
to avoid having to manually start recording as the interim meeting starts by using:Show advanced options > Scheduling options > Automatic recording > Automatically start recording when the meeting starts
This step has already been completed if you have followed the instructions for Meetecho above. If you are using Webex or any other conferencing platform, you will need to follow the steps below.
Before beginning you will need to log into IETF Datatracker as WG chair and will need details about the meeting, including the URL for the conferencing system being used.
Fill out the Interim Meeting Request form
You may later update or add information (such as the agenda).
Adding the meeting to the IETF Datatracker will cause the IETF Secretariat to announce the meeting. Once the meeting has been announced, it will be visible from the Meetings tab on the WG's Datatracker page and in the IETF Datatracker’s upcoming meeting list.
Working Group Chairs or Secretaries should send an email reminder to the WG email list several days before the meeting with links to the agenda and conferencing coordinates.
If you are NOT using IETF-provided Webex or Meetecho, you will need participants to provide affirmative consent for recordings.
At any time, if you run into difficulty or have questions, please send email to: support@ietf.org
IESG Statement: Guidance on Face-to-Face and Interim Virtual Meetings
RFC 2418: IETF Working Group Guidelines and Procedures